Office Junior

Office Junior Charles Rose Legal

Job Title: Office Junior

Location: Manchester at Charles Rose Legal

Hours of Work - 9:00am to 6:00pm, Monday to Friday

Holiday Entitlement - 25 days annual leave plus Bank Holidays

Salary - Dependent on experience

About the Role

Charles Rose Legal is seeking a motivated, professional and enthusiastic Office Junior to provide essential administrative support across the firm. This is an excellent opportunity for an individual looking to start their career within the legal sector and gain hands-on experience in a busy professional environment.

The successful candidate will play a key role in supporting fee earners and ensuring the smooth day-to-day operation of the office. The position offers a structured career path with the potential to progress into a Paralegal role, subject to performance, experience and completion of training requirements.

The role involves a combination of client-facing duties, administrative responsibilities and compliance-related tasks. Full training will be provided.

Key Responsibilities

Administration

• Opening and closing client files in accordance with firm procedures.
• Conducting conflict checks and assisting with client onboarding processes.
• Ordering searches and obtaining required documentation for matters.
• Scanning, photocopying and printing documentation.
• Filing, archiving and maintaining electronic and paper records.
• Preparing correspondence and legal documents from templates.
• Managing incoming and outgoing post.
• General office administration duties as required.

Reception and Client Care

• Answering and directing incoming telephone calls in a professional manner.
• Welcoming clients and visitors to the office.
• Seating clients upon arrival and notifying the relevant fee earner.
• Maintaining a professional reception and meeting room environment.
• Assisting with refreshments for clients when required.

Fee Earner Support

• Providing administrative assistance to solicitors, legal executives and paralegals.
• Assisting with document preparation and case management administration.
• Managing diaries and appointments when required.
• Supporting the team with ad hoc administrative projects and tasks.

Compliance and Risk Management

• Undertaking conflict checks.
• Assisting with anti-money laundering (AML) and compliance processes.
• Ensuring client information is handled confidentially and in accordance with firm policies.
• Following all regulatory and firm procedures.

Training and Development

Charles Rose Legal is committed to developing its employees and investing in their future.

The successful candidate will undertake a programme of mandatory training, including:

• Legal compliance and regulatory training
• Anti-Money Laundering (AML)
• GDPR and data protection
• Cyber security awareness
• Client care standards
• Internal systems and procedures training

This role offers a clear progression pathway, with opportunities to develop technical legal knowledge and potentially progress into a Paralegal position within the firm.

Person Specification

Essential

• Excellent communication skills, both written and verbal.
• Professional and confident telephone manner.
• Strong organisational skills and attention to detail.
• Good IT skills including Microsoft Office.
• Willingness to learn and develop.
• Ability to work as part of a team.
• Positive and proactive attitude.
• Reliable and professional approach to work.

Desirable

• Previous office or customer service experience.
• An interest in law and pursuing a legal career.
• Experience working in a professional services environment.

What We Offer

• Full training and ongoing support.
• Career progression opportunities.
• Exposure to a wide range of legal work.
• Supportive and professional working environment.
• 25 days holiday plus Bank Holidays.

Pay: £25,420.00-£27,000.00 per year

Benefits:

• Company events
• Company pension
• Employee discount
• Health & wellbeing programme

Work Location: In person