Entry Level Project Manager - Live Events/AV

Join us at Sparq!

Reporting to the Project Team Lead, this role is an entry level pathway into technical event project management. You will gain experience taking lead on events from the initial client briefing, quoting and site survey, through to the delivery onsite where required, ensuring that H&S responsibilities are adhered to and providing exceptional customer service. You will be introduced to and expected to carryout to a high standard Sparq’s processes and procedures including project budgeting, H&S planning, timeline planning and project assurance. You will work your way up from lower budget events often assisting Hiredesk and other TPMs and over time being accountable for more complex and higher budget projects.

Fundamentally, you will be involved in the delivering of events to Sparq’s high standards and values. Daily, you will be working in close collaboration with the sales, technical/creative and the wider projects team. From time to time you may be required to operate equipment on events or be part of a setup/breakdown team.

The role requires a confident communicator to deal with both external clients and internal team members, and with significant experience of all aspects of technical event production.

Role and Responsibilities:

• You will be required to assist with site surveys for jobs and liaise with the wider team and clients to discuss requirements and ensure that the job is deliverable and meets client expectations.
• You will be responsible for the administration of your jobs with task such as keeping budgets up to date including cost forecasting and project reconciliation post event. You will be required to work closely with admin colleagues to ensure that all administration is processed in line with divisional procedures.
• Working within the operations and project support team you will ensure that any crew and resource allocation is sufficient and requested in a timely manner.
• You will be required to allocate and book with the assistance of Project Co-ordinator – trucking, third party suppliers and sub-contractors, accommodation, subsistence, and access/plant hire equipment in line with pre-agreed supplier agreements.
• Monitor the overall budget in line with quotations, ensuring the management team are kept abreast of changing margins.
• Manage client expectations and communications ensuring that all documentation is prepared and accurate in line with any changes that may be applied.
• You will be required to act as a point of contact between the client, the venue, 3rd parties and the rest of the technical team.
• On less complex events, to be the main lead onsite and the principle contact for Sparq.
• Support the other members of the Project Management team, ensuring effective management of all crew and sub-contractors whilst maintaining an effective line of communication with all other suppliers including the venue.
• To ensure safe working practices are adhered to in line with H&S procedures including writing RAMS and CDMs pre-event.
• Execute delivery of all projects in line with both Sparq and client brand and quality requirements.
• Ensure delivery of all components and deliverables to project stakeholders both internally and externally in fulfilment of client brief and contractual expectations.
• Assist with the development, consultation and rollout of the company’s processes and procedures, ensuring they are promoted within the wider project teams.
• You may be required to technically spec and operate all aspects of AV equipment where needed.

Physical and social conditions of this role

• Non-standard working hours when required
• Working away from home on occasions
• Working all year round
• Working from the Leeds hub on days where you are not onsite
• Working weekends and bank holidays where required
• Working at height
• Working with/and or around plant and access equipment
• Working within the UK and abroad
• Working in adverse weather conditions
• Working in stressful and high-pressured environments to given timelines
• Flexible working with given notice

Necessary experience & qualifications:

• At least three years experience in an audio visual/technical role.
• A full valid driving licence is necessary

Dress code:

• Smart Casual Business wear in the office, Smart Business wear for client meetings when appropriate
• Sparq uniform and PPE when necessary
• Safety footwear when needed.

Benefits:

• Company events
• Company pension
• Free parking
• Life insurance
• On-site parking

Work Location: In person